Warnings and disciplinary actions, from violation to documented deduction
A penalty that does not rest on a published policy is the first thing to fall apart in a labour dispute. In NXORA the violation catalog is defined in advance, and every violation carries an escalation ladder: first occurrence a verbal warning, second a written warning, third a fine of a defined size, and so on. When a violation is recorded the system proposes the next level based on the employee's own history, and once approved a monetary penalty becomes a deduction — in one go or in instalments — that shows up on the payslip.
How it works
- 1
Define the catalog
A category per violation and a graded ladder of penalty levels.
- 2
Record the violation
The system proposes the next level from the employee's history within the lookback window.
- 3
Notify and approve
Issue, employee acknowledgement or dispute, then final approval.
- 4
Deduct in payroll
An approved fine becomes deduction instalments across payroll periods.
What's included
- Violation catalog by category: attendance, conduct, safety, performance, property, confidentiality, other
- An escalation ladder per violation: level 1, 2, 3… each with its own penalty
- Penalty kinds: verbal warning, written warning, fine, unpaid suspension, deferred increment, deferred promotion, dismissal with or without end-of-service
- Fine calculation methods: days of wage, percent of basic, percent of gross, or a fixed amount
- Automatic proposal of the next level from the employee's prior record
- A ready-made rule library to install instead of writing a policy from scratch
- Full state flow: draft, pending acknowledgement, acknowledged, disputed, approved, cancelled
- Notification mode recorded: signed, refused to sign, or notified while absent
- Fines converted into deduction instalments that continue automatically until settled
- Actual suspension duration deducted from wage when the rule enables it
- Company-wide policy: violation lookback period and a monthly deduction cap
- Disciplinary count feeds performance reviews as an automatic metric
Frequently asked questions
- Does a fine reach payroll automatically?
- Yes. Once the action is approved, deduction instalments are created and enter the payslip for their period, capped by the monthly limit in your policy.
- What if the employee disputes it?
- A "disputed" state records the objection before approval, and the penalty has no financial effect until it is approved or cancelled.
- Does the system pick the penalty?
- It proposes one from the ladder defined in the catalog and the employee's prior violations within the lookback window; you can still override it.