Compliance, document validity and access control
This is the side that protects the company in front of the authorities: tracking of every required document — residency, work permit, certificate, medical check — with its validity dates and a reminder well before expiry, plus explicit access roles inside a workspace that is fully isolated from every other company at the database level.
How it works
- 1
Define the requirements
Which document types are required and how long each stays valid.
- 2
Record them per employee
Document number, issue and expiry dates, and attachments.
- 3
Act before expiry
An early alert for every document approaching its expiry date.
What's included
- Compliance requirements: residencies, work permits, certificates, medical checks, with expiry dates
- A library of ready-made requirement types to install
- A clear state per document: valid, expiring soon, expired, missing
- Automatic reminders before documents expire
- Roles and permissions: owner, admin, HR, employee
- Complete data isolation per company, enforced at the database level
- An activity log recording who changed what and when
Frequently asked questions
- When does the expiry alert arrive?
- Well before the expiry date, and the document stays flagged as "expiring soon" until it is renewed.
- Can one company see another company's data?
- No. Each workspace is isolated at the database level, not merely in the interface.