Employee custody management: assets and cash
Custody is a record, not a memory: a laptop, a vehicle, a phone, or a cash advance — each item is tied to an employee, a handover date and a state. At termination, unreturned custody is surfaced before settlement can be completed, so nobody leaves with a forgotten item.
How it works
- 1
Define asset categories
Devices, vehicles, tools — each asset gets an automatic code.
- 2
Hand over custody
Pick the employee, the asset or amount, and the handover date.
- 3
Return or settle
Returns are recorded; anything outstanding appears in end-of-service settlement.
What's included
- Asset custody with auto-generated codes, categories and states
- Cash custody with amounts, dates and settlement
- A custody tab inside every employee profile
- A company-wide view of all open custody
- Unreturned-custody warnings at termination
- Full movement history per item, from handover to return
Frequently asked questions
- Does custody cover cash?
- Yes, cash custody is managed the same way, with settlement and open balances.
- What if someone leaves while still holding an item?
- It appears as a warning on the settlement screen and the record cannot be closed until it is handled.